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Media Consent

Women Who Code Event Media Consent Policy

Purpose

Women Who Code publishes a bi-weekly newsletter and has online presence via social media and our website. The Social Media team will be posting the photos/videos from this event. Photos/videos may be posted online and in other media platforms, in connection with this event by Women Who Code and it’s community participants and partners.

It is the policy of Women Who Code to obtain a Photo Release and Consent to Use Name prior to publishing media in a newsletter, photograph, video, or other digital reproduction of its members and guests. Likenesses that are not distinguishable (example: back view, obstructed view, or large group shot) would not need the release. For all other instances, the following consent applies.  

Photo Release and Consent to Use Name

Short and to the point:  

You’re ok with WWCode taking photos and videos of you during today’s event and sharing it on social media and in other marketing materials that promote the work we do in our community. If you are a speaker or provide a quote to a WWCode team member, you are ok with WWCode mentioning your name.    

Longer and Legal: 

You hereby: (i) grant full permission to WWCode and its designated photographer or Affiliate to capture your image or likeness by any audio and/or visual recording technique (including electronic/digital photographs or videos) during Conferences, Networking Events, Hackathons, or any other WWCode Sponsored Events and to store, use, reproduce and create derivative works of these images and recordings (including, but not limited to, for resizing, color correction or digital reformatting) in any media now known or later developed, including any WWCode physical, digital marketing, or other promotional purpose; (ii) waive any right to inspect or approve the use of the images or recordings; (iii) waive any right to royalties or other compensation arising from or related to the use of the images or recordings; and (iv) release, defend, indemnify and hold harmless Conference Staff and WWCode from and against any claims, damages or liability arising from or related to the use of the images or recordings, including but not limited to claims of defamation, invasion of privacy or rights of publicity or copyright infringement, or any misuse, distortion, blurring, alteration, optical illusion or use in composite form that may occur or be produced in taking, processing, reduction or production of the finished product, or its publication or distribution. It is Our intention that any derivative works will continue to accurately reflect the character and spirit of WWCode and your participation in Conferences, Networking Events, Hackathons, or any other WWCode Sponsored Events.

By entering Conferences, Networking Events, Hackathons, or any other WWCode Sponsored Events, you consent to be photographed, filmed and/or otherwise recorded. Your entry constitutes your consent to such photography, filming and/or recording and use, in any and all media throughout all channels in perpetuity, of your appearance, voice and name for any purpose whatsoever in connection with these Events.

If you choose to attend a WWCode Events and share it publicly WWCode has the right to share it, in perpetuity across all Social Media, and will make an effort to give the photographer credit when possible.

You understand that all photography, filming and/or recording will be done in reliance on this consent given by you by registering and entering the aforementioned or applicable areas.

Opting Out

If you choose to opt out of photo and name use consent, you’ll need to pick up a unique lanyard at registration so that photographers and videographers at the event know that you’ve opted out. Your image may still appear where like likenesses are not distinguishable (example: back view, obstructed view, or large group shot). 

Opting Back in on the Spot

You can opt back in at the conference, even if you have opted out ahead of time, by joining a group or individual shot when it is reasonably known that you are posing for a photo. For example, if you choose to join a group photo at the event, you consent to opting in for use of that photo as described above. You can also opt back in by switching out your lanyard for the standard conference color at registration. 

Questions? Email connect@womenwhocode.com